Privacy policy
General
We appreciate your interest in our company and welcome you to our website. The protection of your data is an important concern for us.
In the following, we would like to inform you about the processing of your personal data and the rights to which you are entitled.
Personal data is information that makes it possible to identify a natural person. This includes name, date of birth, address, telephone number, e-mail address but also your IP address.
Anonymous data exists when no personal reference to the user can be made.
Name and address of the person responsible
Dr. O. Hartmann GmbH & Co. KG
Uhlandstrasse 30
71665 Vaihingen/Enz (Kleinglattbach)
Germany
Managing Director: Frank Wolf, Dr. Katharina Conzelmann
Phone +49 7042 9726-0
Fax +49 7042 9726-99
Email: datenschutz@dr-hartmann-chemie.eu
Name and address of the external data protection officer
Wolfgang Matzke
KLW GmbH
Parkweg 4
74360 Ilsfeld
Germany
Phone +49 (0)706291591-0
Email: datenschutz@klw.de
Rights of the data subject
It is important to us to make our data processing procedures transparent. This also includes your data subject rights, which you are entitled to depending on the reason and type of processing of your personal data. Your data subject rights are standardised in Art. 15- 22 DSGVO. You are entitled to the following rights:
- Your right to information, Art. 15 DSGVO
- Your right to rectification, Art. 16 DSGVO
- Your right to deletion, Art. 17 DSGVO
- Your right to restriction of processing, Art. 18 DSGVO
- Your right to object to processing, Art. 21 DSGVO
- Your right to data portability, Art. 20 DSGVO
- Your right to revoke your declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
To assert your rights, please contact us by e-mail at: datenschutz@dr-hartmann-chemie.eu.
In order to identify you, we ask you to provide us with your first name, surname and postal address when asserting your data subject rights. If you send us a copy of your ID card, we ask you to black out all data except for the first and last name and the postal address.
The processing is carried out in accordance with Art. 6 Para. 1 lit. c DSGVO.
In all cases or if you have problems with the revocation on this website, you can contact the data protection officer.
Furthermore, you have the right to lodge a complaint with a supervisory authority pursuant to Art. 77 in conjunction with. § 19 BDSG.
The supervisory authority responsible for Dr. O. Hartmann GmbH & Co. KG is:
The State Commissioner for Data Protection and Freedom of Information in Baden-Württemberg.
Königstraße 10 a
70173 Stuttgart
Please note the following special feature in connection with your right to object:
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO. This also applies to profiling based on these provisions.
Your personal data will no longer be processed by the controller unless compelling legitimate grounds for the processing can be demonstrated which override your interests, rights and freedoms. This also applies if the processing serves the assertion, exercise or defence of legal claims.
If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.
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Purpose and legal basis of processing
As a matter of principle, we only process personal data of our users to the extent that this is necessary for the provision of a functional website as well as our content and services. Legal bases for data processing result in particular from Art. 6 DSGVO. Your personal data is regularly processed for the implementation of pre-contractual measures, as well as for the implementation of a contractual relationship, strengthening of the customer relationship, which may also include analyses for marketing purposes, customer satisfaction surveys and direct advertising.
The declaration of consent also represents a permission provision under data protection law, which can also be revoked as explained under "Right of the data subject". Should the consent also refer to the processing of special categories of data within the meaning of Art. 9 (1) DSGVO, this will only take place if this is required by legal provisions and there is no reason to assume that your legitimate interest in the exclusion of the processing outweighs this.
Please note that we may also provide information for special processing situations separately at an appropriate place.
Data disclosure
If you provide us with your personal data, it will only be disclosed to third parties if this is necessary for the processing of the contractual relationship or if another legal reason legitimises this disclosure. In certain circumstances, we are required by law to transfer and share personal data with third parties.
Within our company, we ensure that only those employees receive your data who also need it to fulfil contractual or legal obligations. In some cases, we procure services from processors. We have carefully selected these service providers and have taken appropriate measures to protect your personal data.
Third country transfer
Your data will only be transferred to a third country if this is required by law, or if you have given us your consent to do so, or if this is necessary for the performance of the contractual relationship.
Data deletion and storage period
The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or performance of a contract.
Data security
We also use appropriate technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.
Information for children
Our company does not provide services directly to children and does not proactively process their personal data. Persons under the age of 16 may not transmit personal data to us or provide a declaration of consent without the consent of their legal guardian.
Provision of the website and creation of log files
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer, which your browser transmits to our server and which is technically necessary for the presentation of our website and the guarantee of stability and security, based on the legal basis of Art. 6 para. 1 lit. f DSGVO.
The following data is collected in this context:
- Information about the browser type and the version used.
- The user's operating system
- The user's internet service provider
- The IP address of the user
- Date and time of access
- Websites from which the user's system accesses our website
- Websites that are accessed by the user's system via our website
This data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended, but at the latest after 14 days.
Use of cookies
Our Internet pages use so-called "cookies". Cookies are small text files and do not cause any damage to your terminal device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your end device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or until they are automatically deleted by your web browser.
In some cases, cookies from third-party companies may also be stored on your terminal device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).
Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behaviour or to display advertising.
Cookies that are necessary to carry out the electronic communication process (necessary cookies) or to provide certain functions desired by you (functional cookies, e.g. for the shopping cart function) or to optimise the website (e.g. cookies to measure the web audience) are stored on the basis of Art. 6 (1) lit. f DSGVO, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies has been requested, the storage of the cookies in question is based exclusively on this consent (Art. 6 para. 1 lit. a DSGVO); consent can be revoked at any time.
Tracking and analysis cookies are only activated if consent has been given by the website visitor within the cookie banner for this (Art. 6 para. 1 lit. a DSGVO).
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.
When calling up our website, users are informed by an information banner about the use of cookies for analysis purposes and referred to this data protection declaration. The use of cookies for analysis purposes only takes place with the consent of the user in accordance with Art. 6 (1) a) DSGVO by consent in the cookie banner. You can revoke your consent at any time by changing your settings in our privacy settings.
Analysis tools and third-party tools
When visiting this website, your surfing behaviour may be statistically evaluated. This is done primarily with cookies and with so-called analysis programmes.
Detailed information on these analysis programmes can be found in the following data protection declaration.
Google Analytics
For the purpose of demand-oriented design and continuous optimisation of our pages, we use Google Analytics, a web analysis service of Google Inc (a href="https://www.google.de/intl/de/about/"https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter "Google").
The legal basis for this is your consent in the cookie banner in accordance with Art. 6 para. 1 p. 1 lit. a DSGVO. You can revoke your consent in our privacy settings, by changing your settings, at any time.
In this context, pseudonymised usage profiles are created and cookies (see under point 4) are used. The information generated by the cookie about your use of this website, such as
- Browser type/version,
- operating system used,
- Referrer URL (the previously visited page),
- host name of the accessing computer (IP address),
- time of the server request,
are transmitted to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services associated with the use of the website and the Internet for the purposes of market research and the design of these Internet pages in line with requirements. This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymised so that an allocation is not possible (IP masking).
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.
Furthermore, you can prevent the collection of the data generated by the cookie and related to your use of the website (incl. your IP address) as well as the processing of this data by Google by downloading and installing a browser add-on (a href="https://tools.google.com/dlpage/gaoptout?hl=de "https://tools.google.com/dlpage/gaoptout?hl=de).
Further information on data protection in connection with Google Analytics can be found, for example, in the Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=de).
Contents of external providers
We use active JavaScript content on our website. This may also originate from external providers. You can prevent this transmission by installing a JavaScript blocker such as "NoScript" or by deactivating JavaScript in your browser. You can also deactivate the acceptance of third-party cookies in your browser settings. However, this may cause functional restrictions.
When you visit our website, these providers may receive information about your visit, e.g. your IP address. We cannot make any statement about the use of your data by these providers and have no influence on further processing. Please refer to the data protection information of the third-party providers.
Social media presences
XING, LinkedIn
When communicating via the career network XING, we use the technical platform and services of New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany, telephone: +49 40 419 131-0, fax: +49 40 419 131-11, e-mail: info@xing.com.
Information on which data is processed by XING and for which purposes can be found in the XING privacy policy: https://privacy.xing.com/de/datenschutzerklaerung (short version) and https://privacy.xing.com/de/datenschutzerklaerung/druckversion (more comprehensive print version).
We may process data entered by you on XING, such as comments on posts on our company page, for example by replying to them. If you specify us as your employer, it may also be the case that your profile picture is displayed in the "Employee" field on the company page due to the functionality of XING.
The processing is based on Art. 6 I lit. f) DSGVO. Our legitimate interest is to communicate with users via XING.
You can change your privacy settings in your user account. There you can, among other things, exclude people who are not your contacts from contacting you by message.
Contact form and e-mail contact
Description and scope of data processing
Our website contains a contact form which can be used to contact us electronically. If a user takes advantage of this option, the data entered in the input mask is transmitted to us and stored. These data are:
- First name, last name
- Company
- Street
- City
- Email address
- Message /Inquiry
- Telephone number for callback
The following data is also stored at the time the message is sent:
The IP address of the user
Date and time of registration
For the processing of the data, your consent is obtained during the sending process and reference is made to this data protection declaration. Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.
Contact form for making an appointment
Our website contains a contact form which can be used to make an appointment electronically. If a user takes advantage of this option, the data entered in the input mask is transmitted to us and stored. These data are:
- Contact person
- E-mail addresses
- Telephone
- Your message
The following data is also stored at the time the message is sent:
- The IP address of the user
- Date and time of registration
For the processing of the data, your consent is obtained during the sending process and reference is made to this data protection declaration. Alternatively, it is possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.
Legal basis for data processing
- The legal basis for the processing of data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.
- The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f DSGVO.
- If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.
Purpose of the data processing
The processing of the personal data from the input mask serves us solely to process the contact for making an appointment. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
Duration of storage the data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of 14 days at the latest.
Possibility of objection and removal
The user has the option of revoking his or her consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. All personal data stored in the course of contacting us will be deleted in this case.
Transfer of data
Your personal data will not be passed on to third parties for purposes other than those listed below.
We will only pass on your personal data to third parties if:
- you have given your express consent to this in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO,
- in the event that there is a legal obligation to pass on the data in accordance with Art. 6 Para. 1 S. 1lit. c DSGVO, and
- this is legally permissible and necessary for the processing of contractual relationships with you according to Art. 6 para. 1 p. 1 lit. b DSGVO.
Contact form for online training registration
Our website contains a contact form for training registration, which can be used for electronic training registration. If a user takes advantage of this option, the data entered in the input mask is transmitted to us and stored. These data are:
- Salutation
- First name
- Surname
- Company
- Street
- Postcode
- City
- Phone
- Date of birth (for VDI certificate)
The following data is also stored at the time the message is sent:
- The IP address of the user
- Date and time of registration
For the processing of the data, your consent is obtained during the sending process and reference is made to this data protection declaration.
Legal basis for data processing
The legal basis for the processing of the data is Art. 6 (1) lit. a DSGVO if the user has given his or her consent.
If the contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 (1) lit. b DSGVO.
Purpose of the data processing
The processing of the personal data from the input mask is solely for the purpose of processing the training registration and conducting the training as well as issuing the certificate. The other personal data processed during the submission process serve to prevent misuse of the registration form and to ensure the security of our information technology systems.
Duration of storage The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected and there is no statutory retention period to prevent this. Any additional personal data collected during the sending process will be deleted after a period of 14 days at the latest.
Possibility of objection and removal
The user has the option of revoking his or her consent to the processing of personal data at any time. All personal data stored in the course of the training registration will be deleted, unless a legal retention period prevents this.
Transfer of data
Your personal data will not be passed on to third parties for purposes other than those listed below.
We only pass on your personal data to third parties if:
you have given your express consent to this in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO,
in the event that there is a legal obligation to pass on the data in accordance with Art. 6 Para. 1 S. 1lit. c DSGVO, or
this is legally permissible and necessary for the processing of contractual relationships with you according to Art. 6 para. 1 p. 1 lit. b DSGVO.
In order to process the contractual relationship with you and to issue the certificate, the following data will be passed on to the VDI in accordance with Art. 6 Para. 1 P. 1 lit. b DSGVO:
- Last name of the participant
- First name of the participant
- Company name
- Company address (street, house number, postcode and town)
- E-mail address of the orderer
Application process
We are pleased that you want to apply for a job with us. Transparency and trustworthy handling of your personal data is an important basis for good cooperation. In accordance with Art. 13 (1) and (2) DSGVO and Art. 14 (1) and (2) DSGVO, we hereby inform you that the data collected will be processed exclusively in the context of the application process for the job you have applied for and, if you have given your consent, for future jobs. The provision of your data is necessary for a possible conclusion of a contract. Furthermore, your data will be processed if a contract is concluded.
For our application process, we use the application management system of the company New Work SE, which is integrated with a plug-in on our homepage. The data collected is stored on servers of the company New Work SE, which are located in Germany.
The data protection declaration for the application process can be viewed here: https://dr-o-hartmann-chemische-fabrik-apparatebau.jobbase.io/signup.
Provision of business cards
If you hand over your business card to us as part of an initial contact or provide us with your contact details by telephone expressly for business initiation purposes, we will store your personal data on the basis of your verbally given consent (Art. 6 para. 1 lit. a DS-GVO). In this case, the processing of your data is necessary for the fulfilment of a contract or for the implementation of pre-contractual measures. The data is the surname, first name, address, telephone number and e-mail address of the contact person and other contact details given on the business card.
Your data will be passed on to our employees within the scope of our possible business relationship. A transfer to countries outside the EU, except Switzerland, does not take place and is not planned.
Updating and changing this data protection declaration
We reserve the right to change our data protection declaration if necessary and to publish it here. Please check this page regularly. Subject to applicable law, the updated statement will become effective upon publication.
The current data protection declaration can be accessed and printed out by you at any time on our website under Data Protection.